🔧 Step 1: Understand the Equipment
Type of equipment: Excavator, crane, forklift, etc.
Dimensions and weight: Crucial for choosing shipping method and container.
Operational status: Is it drivable or needs special handling?
🚢 Step 2: Choose a Shipping Method
1. Ro-Ro (Roll-on/Roll-off)
For self-propelled machines.
Drive the equipment directly onto the ship.
✅ Cost-effective, ❌ Not for non-operational equipment.
2. Flat Rack Container
Equipment is strapped onto a flatbed container.
Ideal for oversized or heavy machinery.
✅ Flexible, ❌ Higher cost.
3. Breakbulk Shipping
Equipment is lifted onto the vessel using cranes.
For very large or awkward-shaped machinery.
✅ For extremely heavy/large cargo, ❌ Expensive.
4. Standard or Open-Top Containers
For smaller equipment that fits within 20ft or 40ft containers.
✅ Secure and economical, ❌ Size limitations.
🧾 Step 3: Prepare Documents
Commercial invoice
Packing list
Bill of Lading (B/L)
Export permit (if required)
Certificate of Origin
Insurance documents
🧰 Step 4: Hire a Freight Forwarder
They handle:
Booking vessel space
Custom clearance (in Japan and destination country)
Inland transport
Loading and securing equipment
Some popular forwarders:
Nippon Express
Kintetsu World Express
Yamato Logistics
DHL Global Forwarding (for industrial logistics)
Local heavy equipment shipping specialists
🌐 Step 5: Consider Import Regulations
Each country has different rules:
Taxes, tariffs, and import duties
Environmental or safety certifications
Age restrictions on used machinery
Required documentation (e.g., CE certification in EU)
🏗️ Step 6: Loading & Transportation to Port
Use cranes or forklifts to load the equipment.
Ensure proper securing to avoid movement or damage.
Arrange inland transport via low-bed trucks or trailers.
💡 Tips:
Insurance: Always get marine cargo insurance.
Inspection: Do pre-shipment inspection if required by destination country (e.g., for Africa or Middle East).
Tracking: Ask your freight forwarder for tracking options.
Timeline: Allow 2–6 weeks depending on the destination and route.